Best Practices for Convenors
What else may I need for a meeting
- Box or briefcase. If your meeting space provider allows you to store stuff at the meeting site between meetings, you'll want a box. If the provider won't let you store things at the meeting place, you'll need a briefcase or some other way to carry things back and forth.
- Signup Sheet (optional). Some convenors like to maintain an email/telephone list of their group attendees. This can be downloaded here.
- A few file folders: one for blank signup sheets, one for filled signup sheets, one for the opening statement, one for spare leaflets and miscellaneous. Some rubber bands will be useful to keep the bundles of handouts together.
- Clipboard. To circulate the signup sheet.
- Pen or pencil. For the signup sheet.
- Collection basket. Almost anything will work in a pinch, but a nice collection basket can be bought cheaply from import stores or from many variety stores.
- Money book. Some little notebook to record and add up the weekly basket collection amounts. It needn't be fancy. You need to track basket money and book money separately.
- Envelopes. For holding the money that you collect in the basket. Write the date and the amount on the outside of each. That way you won't mix meeting money up with your own money. When it comes time to send the surplus to the Service Center, you can put the meeting money together with your own money and write a personal check for the meeting money to LifeRing and mail it to the Service Center.
- Sheet Protectors. For the opening statement, the door sign, and any direction signs you may post.
- Surgical Tape. Neater than masking tape and reusable many times, for posting door and directional signs indoors. Available at any drugstore. Avoid regular Scotch tape, it's messy.
- Coffee pot ... oops, almost forgot a coffee pot. Actually, most of our meetings don't serve coffee. No big reason, they just don't. Just think how big an organization we would be if we served coffee and cookies ...
Many LifeRing resources for convenors are available online. For example:
- Information on ordering books and brochures for Convenors with payment options: click here.
- Free LifeRing brochures (PDFs that can be downloaded and printed).
- This is the older, free version of the convenor's handbook How Was Your Week Version 1. The newer, version 2 How Was Your Week is located in the bookstore.
- Crisis Resources List for Convenors. Download PDF
- A list of Opening and Closing Statements
- Ideas for Meeting Discussion Topics
- Meeting Signup Sheet
- Meeting Attendance Verification Form
- Spreadsheet for keeping track of donations and book sales .xls (Excel) or .ods (OpenOffice)
- Sample LifeRing flyers to advertise new meetings (see below).
- Directional signs and door signs for your meeting needs (see below).
- Download LifeRing Stationery
- LifeRing Logo Artwork (see below).
Important LifeRing documents:
- Current Bylaws
- A sample Meeting Charter Email email@example.com for a charter for your meeting
- Typical Certificate of Insurance for a Face-to-Face LifeRing Meeting Email firstname.lastname@example.org for a certificate for your meeting.
Flyers - please click on the link to download
Prefabricated basic flyers that can be customized as needed.
Door Signs - please click on the link to download
These Word documents can be customized, as necessary, with additional information.
LifeRing approved graphic logo
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The logos are registered trademarks/service marks of LifeRing Inc. Their use is under license from LifeRing Inc. and is subject to revocation for misuse. Logos may not be used decoratively (as a pattern) or functionally (as website buttons). If in doubt about proper usage, consult the LifeRing Service Center